Privacy Policy

Effective date: September 14, 2026

1. Who we are

QuantumAI Technologies is an AI-powered technology and automation company. We help businesses with AI agents, workflow automation, software, integrations, websites, digital production, and AI consulting.

For privacy questions, contact admin@quantumai-tech.com.

2. Information we collect

We may collect information that you provide directly, including your name, company name, business email, phone number, project description, business requirements, preferred timeframe, approximate budget, uploaded files, and communications with us.

When you use our website, we may also receive technical information such as IP address, browser and device information, referring pages, pages viewed, approximate location derived from IP address, and interaction information. The exact data collected depends on the tools enabled on the website.

3. Information submitted through forms

If you submit a contact or quote request, we use the information to review your request, communicate with you, assess project fit, prepare a proposal or estimate, provide services, and maintain business records. Please do not submit passwords, payment-card details, highly sensitive personal information, or confidential information that is not necessary for the request.

4. How we use information

• Respond to inquiries and quote requests.
• Plan, deliver, support, and improve projects and services.
• Communicate about proposals, project administration, and service matters.
• Operate, secure, troubleshoot, and improve the website and systems.
• Prevent fraud, abuse, unauthorized access, and security incidents.
• Comply with legal, tax, accounting, and regulatory obligations.
• Send marketing communications only where permitted and where required consent has been obtained.

5. Legal bases and consent

Depending on the circumstances and applicable law, we may process information because you requested services, it is necessary to perform a contract, we have a legitimate business interest, you provided consent, or processing is required by law. You may withdraw consent for future processing where consent is the basis, subject to legal and contractual limits.

6. Email and communication preferences

Commercial electronic messages will be sent only in accordance with applicable law, including Canada’s anti-spam requirements. Every marketing message should identify the sender and provide an unsubscribe method. You may contact us at any time to opt out of marketing communications. Transactional and project-related communications may still be sent when necessary.

7. Service providers and integrations

We may use hosting providers, form and email services, analytics providers, CRM systems, payment processors, automation platforms, cloud storage, communications tools, and AI or software infrastructure providers. These providers may process information on our behalf and should be limited to the information needed for their service.

The actual providers and data-processing terms should be added to this policy before final publication if they are used on the website or for a project.

8. AI services and project data

When a project involves AI services, information may be processed by the selected AI infrastructure or model provider according to the project agreement and applicable provider terms. We will determine appropriate data restrictions, retention settings, access controls, and confidentiality requirements for each project. Customers should not provide personal or confidential information to an AI workflow unless the agreed system is configured to handle it appropriately.

9. Data retention

We retain information only for as long as reasonably necessary for the purpose collected, including service delivery, contract administration, accounting, dispute resolution, security, and legal compliance. Retention periods should be documented for each system and finalized based on actual business practices.

10. Data security

We use reasonable administrative, technical, and organizational safeguards appropriate to the information and the services involved. No method of transmission or storage is completely secure. If a security incident affecting personal information occurs, we will respond and provide notices where required by applicable law.

11. International data transfers

QuantumAI Technologies serves customers internationally and may use service providers located in Canada, the United States, or other jurisdictions. Information transferred outside your province or country may be subject to the laws of that jurisdiction. Appropriate contractual and technical safeguards should be confirmed for each provider.

12. Cookies and analytics

Our website may use necessary cookies and, if enabled, analytics, performance, advertising, or preference technologies. The actual cookie inventory, analytics tools, consent mechanism, retention periods, and opt-out controls must be kept current with the website configuration. You can adjust available browser or consent settings where provided.

13. Your rights

Depending on where you live, you may have rights to request access to, correction of, deletion of, or information about the personal information we hold about you. You may also have rights to withdraw consent, object to certain processing, or make a complaint to a privacy regulator. To make a request, email admin@quantumai-tech.com. We may need to verify your identity and may retain information required by law.

14. Children’s privacy

Our services are intended for businesses and are not directed to children. We do not knowingly collect personal information from children through the website. Contact us if you believe a child has submitted personal information.

15. Changes to this policy

We may update this Privacy Policy when our services, systems, or legal obligations change. The effective date above will be updated when changes are made. Continued use of the website after an update means the updated policy applies to future processing, subject to applicable law.

16. Contact information

QuantumAI Technologies
admin@quantumai-tech.com